Whether you’re running a nonprofit, an accounting firm, or a construction business, technology plays a major role in how efficiently your team operates. But with so many tools and platforms out there, it’s easy to feel overwhelmed—or worse, underproductive.

The good news? With just a few simple tech hacks, you can eliminate wasted time, reduce distractions, and help your team do more with less. And if you’re working with a managed IT service provider, many of these tools are already at your fingertips.

Here are five easy ways to get started.

1. Use Microsoft 365 Tools to Automate Tasks

If you’re still using Microsoft 365 just for email and Word docs, you’re missing out. With apps like Power Automate, Teams, and SharePoint, your business can automate repetitive tasks like approval workflows, meeting scheduling, or document sharing.

Need help unlocking these tools? Our Microsoft 365 support helps businesses fully integrate these solutions to boost productivity.

2. Leverage a Unified Communication Platform

Constantly switching between email, phone, and chat slows down your team. Tools like Microsoft Teams or VoIP systems streamline communication so everything—from messages to video calls—lives in one place.

This not only saves time but improves team collaboration. It’s one of the best ways to get more value from your IT support setup.

3. Schedule Regular System Maintenance

Outdated software and slow computers drain productivity fast. With managed IT services, you can schedule regular system updates and performance checks to keep your devices running smoothly.

A reliable IT partner like IntermixIT monitors systems behind the scenes so you don’t have to worry about downtime or laggy hardware.

4. Use Password Managers to Save Time

Wasting time searching for passwords? A password manager like LastPass or 1Password stores and autofills login details securely. It’s a small tool that makes a big difference across your team’s day.

Plus, it’s a smart way to improve your cybersecurity without the hassle of memorizing complex passwords.

5. Encourage Cloud File Sharing

Still emailing documents back and forth? Move to secure cloud platforms like OneDrive or SharePoint. You’ll streamline document management and reduce version confusion.

We help clients set up secure file sharing solutions during IT consulting engagements, ensuring teams can access what they need—anytime, anywhere.

FAQs: Workplace Productivity and Technology

1. How can technology improve workplace productivity?
Technology helps automate tasks, improve communication, and streamline file management—all of which save time and reduce manual work.

2. What tools boost team productivity the most?
Microsoft 365, Teams, VoIP, and cloud file sharing platforms are some of the best tools for boosting workplace productivity.

3. What are managed IT services for productivity?
Managed IT services include system monitoring, updates, and support to keep everything running smoothly, reducing IT-related downtime.

4. Is Microsoft 365 good for small businesses?
Yes! Microsoft 365 offers powerful collaboration, automation, and storage tools that help small businesses work smarter.

5. What’s the role of IT support in improving workflow?
IT support ensures that tech issues are quickly resolved, reducing delays and keeping your team productive.

6. Are password managers secure?
Yes, reputable password managers use encryption to protect stored data and help teams manage passwords safely and efficiently.

7. What is cloud-based file sharing?
Cloud file sharing allows multiple users to access, edit, and collaborate on documents in real time from any location.

8. Why does outdated hardware slow productivity?
Slow devices cause delays, crashes, and interruptions. Regular system updates from a managed IT service provider prevent this.

9. How can IT consulting help with productivity?
IT consulting helps align your technology with your business goals, ensuring you use the right tools for the job.

10. Can technology reduce employee burnout?
Absolutely. Automation, faster systems, and better communication tools all help employees focus on meaningful work instead of repetitive tasks.